Kappes Miller - Condominium Management & Services

Administrative Services

Condominium Association management involves a systematic execution of recurring tasks and activities. Successful Condominium Association management requires effective organization. Many in our industry tend to ignore details at the administrative level of Association management. There are many less visible administrative tasks that are extremely important, and proper execution of these tasks can yield positive results.

Our clients count on us to administer such activities in a prudent and organized manner. Specific administrative services we offer are:

Board Relations.

Meet with the Board of Directors to review financial reports and discuss upcoming goals and activity for the Association.

Declaration and Bylaws.

Review, interpret, and modify Association governing documents in accordance with the Board of Directors' objectives.

Enforcement of Rules and Policies.

Interpret and enforce rules. Guide the Board with development or updating of rules and due process procedures.

Correspondence.

Prepare and distribute Association correspondence and notices. Develop and maintain effective complaint procedures. Respond to inquiries in a timely manner.

Employee Relations.

Recruit, hire, train and supervise all on-site personnel in accordance with the Board's direction. Maintain an open line of communication with employees.

Committee Relations.

Provide direction and support for volunteer standing and ad-hoc committees.

Annual Meetings.

Coordinate notice, proxy, agenda and ballot activities for Annual Meetings of the Association. Act as chairperson for the meeting if requested.

Energy Conservation.

Observe and implement energy conservation measures.

Insurance.

Negotiate and maintain appropriate property and liability coverage for the Association. Assist in processing claims related to the property.

Office Services.

Maintain a central business office for the Association. Answer phone calls, greet visitors and business associates on behalf of the Association.

Record Maintenance.

Maintain current records including resident and unit information, contracts, insurance information, accounting records, and a variety of miscellaneous records on site. Maintain the archived records of the Association at an accessible off-site location.

Legal Assistance.

Facilitate legal counsel assistance in appropriate matters.

24 hours a day/7 days per week availability.


Archived Records
Kappes Miller Family of Companies